[Genealib] RE: Genealogy Room set-up
Toms, Pam
pam.toms at ncdcr.gov
Wed Jul 8 11:53:21 EDT 2009
A number of years ago the State Library of North Carolina's head cataloger Dorothy Grigg devised this scheme for our genealogical collection -- http://statelibrary.ncdcr.gov/cataloging/grigg.html. This organization has worked well for both staff and patrons.
Family histories are Cuttered by the primary family which is covered rather than by author so that "Smith" family histories are she county record abstracts are arranged alphabetically by state with titles covering more than 1 county arranged alphabetically by author, followed by titles focusing on 1 county arranged alphabetically by county and then alphabetically by author.
Other variations which Cataloging staff and I have worked out that would probably make old Melvil turn over in his grave --
Land Grants - use Dewey number 333.16
- Add State "Cutter number," for instance N8 for North Carolina - Next line becomes Cutter number for author
Draper Collection reference books - use Dewey number 016.973 - next line Cutter number for Draper - last line Cutter number for author
Native American genealogy reference - Finding no one good number for books covering this subject (and having titles scattered all over so that even the librarians had difficulty locating everything), we created classification number 929.39; add Cutter number for author
Questions about this scheme are welcomed -
Pam Toms
Genealogical Services Librarian
Government and Heritage Library
State Library of North Carolina
NC Department of Cultural Resources
4641 Mail Service Center
Raleigh, NC 27699-4641
Ph: (919) 807-7461
E-mail correspondence to and from this address may be subject to the North Carolina
Public Records Law "NCGS.Ch.132" and may be disclosed to third parties by an
authorized state official.
*** My email address has changed to pam.toms at ncdcr.gov<mailto:pam.toms at ncdcr.gov>. Please update your record. ***
-----Original Message-----
From: genealib-bounces at mailman.acomp.usf.edu [mailto:genealib-bounces at mailman.acomp.usf.edu] On Behalf Of genealib-request at mailman.acomp.usf.edu
Sent: Tuesday, July 07, 2009 7:55 PM
To: genealib at mailman.acomp.usf.edu
Subject: genealib Digest, Vol 70, Issue 7
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Today's Topics:
1. What's New in RELIC (July 2009) (Wilson, Donald L)
2. Genealogy Room Set-up (Livingston, Christopher)
3. Re: Genealogy Room Set-up (Gwendolyn Mayer)
4. Re: Genealogy Room Set-up (Kate Stirk)
5. RE: Genealogy Room Set-up (Kevin Cherry)
6. Re: Genealogy Room Set-up (Elaine Hayes)
7. RE: Genealogy Room Set-up (Lorie Okel)
8. RE: Genealogy Room Set-up (Brannan, Joyce)
9. Re: Genealogy Room Set-up (treviawbeverly)
10. Re: Genealogy Room Set-up (treviawbeverly)
----------------------------------------------------------------------
Message: 1
Date: Tue, 7 Jul 2009 12:59:40 -0400
From: "Wilson, Donald L" <dlwilson at pwcgov.org>
Subject: [Genealib] What's New in RELIC (July 2009)
To: "Librarians Serving Genealogists" <genealib at mailman.acomp.usf.edu>
Message-ID: <ABEB22CCB70E4A4CB7424A72FA667C2704ACEA5F at sudley1.pwc.ad>
Content-Type: text/plain; charset="us-ascii"
WHAT'S NEW IN RELIC
July 2009
The Ruth E. Lloyd Information Center for Genealogy and Local History
(RELIC), Prince William Public Library System, Bull Run Regional
Library, 8051 Ashton Avenue, Manassas, VA 20109. 703-792-4540 Email:
relic2 at pwcgov.org <mailto:relic2 at pwcgov.org> .
"RELIC AFTER DARK," SEPTEMBER 26,
TO FEATURE DR. JOHN P. COLLETTA
The Fifth Annual "RELIC After Dark" is scheduled for
Saturday, September 26, at Bull Run Regional Library, from 7 to 11 p.m.
This gala event will give participants an opportunity to dine, conduct
personal research, and to enjoy a talk by one of America's favorite
genealogical lecturers, John Philip Colletta, Ph.D.
Dr. Colletta's topic for the evening will be "Hacks and Hookers and
Putting Up Pickles: Snares of Yesteryear's English." Misinterpreting
small words can lead to big mistakes in research. He will show how to
use the historical context as well as special dictionaries to discover
what the old records really say.
Dr. Colletta is the author of They Came in Ships, Only a Few Bones, and
Finding Italian Roots. Copies of his books will be offered for sale by
the Friends of the Central and Bull Run Libraries and he will be
available to autograph them.
Admission for this event is $25 per person, and includes a buffet
dinner, assorted beverages, and free printing from library electronic
resources. RELIC staff will be on hand to assist. Door prizes will be
distributed along with dessert. Dressy casual attire is suggested.
Please register early as space is limited. Proceeds from this event
will help benefit RELIC's collections and programs.
Checks made payable to "PWPLS" (Prince William Public Library System)
may be sent to RELIC, Bull Run Regional Library, 8051 Ashton Avenue,
Manassas, VA 20109. Please call 703-792-4540 or email RELIC2 at pwcgov.org
<mailto:RELIC2 at pwcgov.org> for further information.
HISTORIC MAP NOW ON DISPLAY AT BULL RUN LIBRARY
Thanks to generous funding by the Prince William County
Historical Commission, RELIC recently completed conservation and framing
of an historic map of Prince William County. Created by local mapmaker
William H. Brown in 1901 (see Prince William Reliquary,
www.pwcgov.org/library/relic/reliquary.htm
<http://www.pwcgov.org/library/relic/reliquary.htm> , April 2008), the
chart identifies roads, streams, churches, schools, mills, stores, and
farmhouses throughout the county. Unlike the printed version at the
Library of Congress (see
http://memory.loc.gov/cgi-bin/query/h?ammem/gmd:@field(NUMBER+@band(g388
3p+ct001422))
<http://memory.loc.gov/cgi-bin/query/h?ammem/gmd:@field(NUMBER+@band(g38
83p+ct001422))> , this map is not color-tinted, and may be the original
manuscript. Protected from ultraviolet light by special glass, the map
now hangs to the right of RELIC's entrance at Bull Run Regional Library.
FAIRFAX COUNTY MICROFILMS ADDED TO RELIC HOLDINGS
RELIC now has a good collection of Fairfax County historical
and genealogical materials on microfilm. The Virginia Room of the
Fairfax County Public Library, headed by Suzanne Levy, recently gave
RELIC surplus duplicates of early Fairfax County court records, for
which we are grateful. The 55 reels of microfilm include Fairfax deeds
1742-1897, wills 1742-1904, order books 1749-1902, and marriages
1853-1933, in addition to Loudoun County tax lists 1758-1815.
To read the latest lists of new materials available in RELIC click on
http://www.pwcgov.org/library/relic/new_acquisitions.htm
<http://www.pwcgov.org/library/relic/new_acquisitions.htm> .
RELIC PROGRAMS
Here are our latest offerings. Funding for RELIC programs is provided
by the Friends of Central and Bull Run Libraries. Sign language
interpretation is available for Prince William Public Library programs
if requested at least three weeks in advance. To be notified of
upcoming programs and new resources in RELIC, visit
http://www.pwcgov.org/library/relic/whats_new_in_relic.htm
<http://www.pwcgov.org/library/relic/whats_new_in_relic.htm> and click
on Subscribe to What's New in RELIC. All these programs will take place
at the community room at Bull Run Regional Library, 8051 Ashton Avenue,
Manassas, VA. You may register for any of these programs at
703-792-4540 or relic2 at pwcgov.org <mailto:relic2 at pwcgov.org> . For
details see http://www.pwcgov.org/library/relic/relic_programs.htm
<http://www.pwcgov.org/library/relic/relic_programs.htm>
July 23, 11 am - "Stonewall Hinkleman and the Battle of Bull Run."
July 28, 7 pm - Genealogy 101, with Beverly Veness.
August 20, 11 am - Preserving Your Cherished Memories, with Roxana
Adams.
August 25, 7 pm - Genealogy 201, with Tish Como.
The Genealogy Doctor is In
Schedule a private, 30-minute visit with RELIC's Don Wilson to discuss
an historical or genealogical problem that has stumped you. Please call
703-792-4540 for a free appointment. Here are upcoming scheduled
times.
Thursdays, July 16, August 6 and 13 - 10 am-noon.
Thursday, July 23, 11 a.m.
"STONEWALL HINKLEMAN AND THE BATTLE OF BULL RUN"
Presented by Michael Hemphill and Sam Riddleburger
Commemorate the 148th anniversary of the First Battle of
Bull Run (Manassas) with the authors of the new and acclaimed Civil War
time-travel book for kids, Stonewall Hinkleman and the Battle of Bull
Run. Michael Hemphill and Sam Riddleburger entertain audiences of all
ages with a show that includes juggling, hardtack and engaging
conversation about the Civil War's first major battle. This is a great
opportunity to capture your child's interest and imagination in the
Civil War. Books will be available for purchase. Children ages 9 to
90 are welcome. The program will begin at 11 a.m., Thursday, July 23,
at the Bull Run Regional Library's community room, and will last about
an hour.
Please call (703) 792-4540 or email relic2 at pwcgov.org to
register for this free event.
Tuesday, July 28, 7 p.m.
GENEALOGY 101
Presented by Beverly Veness
Here is another opportunity to learn about methods, strategies and
resources for tracing your roots at a free session sponsored by RELIC.
The hour-long program, conducted by Beverly Veness of the RELIC staff,
is scheduled for Tuesday, July 28, at 7 p.m.
Both beginners and those who have been collecting information for awhile
will benefit from this presentation, which will highlight the numerous
free genealogical resources available at RELIC.
To register for this free program, email Relic2 at pwcgov.org, or call
RELIC at (703) 792-4540 or TTY: (703) 792-4524.
Thursday, August 20, 11 am
PRESERVING YOUR CHERISHED MEMORIES.
CARING FOR OLD PAPERS, FAMILY DOCUMENTS, AND PHOTOS
Presented by Roxana Adams
Family history often begins with the mementos that have been saved by
your relatives. The old family Bible, photo albums, letters, and legal
papers all can be important for documenting your heritage. How best to
preserve and protect those precious keepsakes? Roxana Adams, Curator of
the Manassas Museum, will describe techniques and materials you can use
for caring for important paper documents in a free program at Bull Run
Regional Library, which begins at 11 a.m., Thursday, August 20.
To reserve a seat for this free program, contact RELIC at (703) 792-4540
or at relic2 at pwcgov.org <mailto:RELIC2 at pwcgov.org> .
Tuesday, August 25, 7 p.m.
GENEALOGY 201: BEYOND THE BASICS
Presented by Tish Como
Genealogy 101 introduced basic resources and techniques for
researching your family's history. Genealogy 201 presents alternate
resources to enhance your family's history and advanced search
techniques to help maximize your results from online databases including
census records, passenger lists, maps, and books. RELIC's Tish Como
will present this program on Tuesday, August 25, beginning at 7 p.m., in
the Bull Run Library community room.
To reserve a seat for this free program, contact RELIC at (703) 792-4540
or at relic2 at pwcgov.org <mailto:RELIC2 at pwcgov.org>
To be notified of upcoming programs and new resources in
RELIC, visit http://www.pwcgov.org/library/relic/whats_new_in_relic.htm
Have a question about Prince William County history, places or families?
Need guidance with your genealogical research?
You may contact RELIC staff for help and advice at Ask RELIC
<http://www.pwcgov.org/default.aspx?topic=040034001840001757> or by
calling us at 703-792-4540.
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Message: 2
Date: Tue, 7 Jul 2009 15:11:12 -0700
From: "Livingston, Christopher"
<Christopher.Livingston at kerncountylibrary.org>
Subject: [Genealib] Genealogy Room Set-up
To: "genealib at mailman.acomp.usf.edu" <genealib at mailman.acomp.usf.edu>
Message-ID:
<A4DB7D2CF10AAF41AAF0BA594D90331F13DC491B67 at sjvemail.sjvls.org>
Content-Type: text/plain; charset="iso-8859-1"
Hello,
I am new to Genealogy Librarianship. Our Genealogy Room is currently set up by region and then by Dewey. I am wondering whether this is a common practice for Genealogy Rooms/Libraries. Can anyone give me examples of set-ups that are different? Would it be wrong to put the room strictly in Dewey order? You can respond directly if you would like to christopher.livingston at kerncountylibrary.org<mailto:christopher.livingston at kerncountylibrary.org>
Thank you,
Chris
Christopher B. Livingston
Special Collections Librarian
Beale Memorial Library
701 Truxtun Avenue
Bakersfield, CA 93311
www.kerncountylibrary.org
------------------------------
Message: 3
Date: Tue, 7 Jul 2009 18:19:19 -0400 (EDT)
From: Gwendolyn Mayer <gwen.mayer at hudson.lib.oh.us>
Subject: Re: [Genealib] Genealogy Room Set-up
To: Librarians Serving Genealogists <genealib at mailman.acomp.usf.edu>
Message-ID:
<59221153.3063271247005159568.JavaMail.root at email.clevnet.org>
Content-Type: text/plain; charset="utf-8"
we do all??Dewey for genealogy..but pull out county histories (filed alphabetically for patron ease), militray history because we did so historically, a special collection becasue it is all about a native son, and new books. works well here.
gwen
Gwendolyn??Mayer
Archivist
Hudson??Library??&??Historical??Society
96??Library??Street
Hudson,??OH??44236
330-653-6658??EXT.??1017
----- Original Message -----
From: "Christopher Livingston" <Christopher.Livingston at kerncountylibrary.org>
To: genealib at mailman.acomp.usf.edu
Sent: Tuesday, July 7, 2009 6:11:12 PM (GMT-0500) America/New_York
Subject: [Genealib] Genealogy Room Set-up
Hello,
I am new to Genealogy Librarianship. Our Genealogy Room is currently set up by region and then by Dewey. I am wondering whether this is a common practice for Genealogy Rooms/Libraries. Can anyone give me examples of set-ups that are different? Would it be wrong to put the room strictly in Dewey order? You can respond directly if you would like to christopher.livingston at kerncountylibrary.org<mailto:christopher.livingston at kerncountylibrary.org>
Thank you,
Chris
Christopher B. Livingston
Special Collections Librarian
Beale Memorial Library
701 Truxtun Avenue
Bakersfield, CA 93311
www.kerncountylibrary.org
_______________________________________________
genealib mailing list
genealib at mailman.acomp.usf.edu
http://mailman.acomp.usf.edu/mailman/listinfo/genealib
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Message: 4
Date: Tue, 7 Jul 2009 22:29:34 GMT
From: "Kate Stirk" <stirkk at juno.com>
Subject: Re: [Genealib] Genealogy Room Set-up
To: genealib at mailman.acomp.usf.edu
Message-ID: <20090707.182934.6965.2 at webmail11.vgs.untd.com>
Content-Type: text/plain; charset=windows-1252
I admit to having very strong feelings on this topic because I'm usually only allowed a few hours to do research while my dear spouse is waiting as patiently as he can...
Please think about your researchers. Put the collection in order by region, then by state and within the state by county. Alphabetically by county. The library in Macon, Georgia is this way.
When people come in to look for family- they look for the county where events happened. Having all the books on that county (marriage, deeds, wills, cemetery, church, etc) together makes it so much easier for your patrons.
Please do not do it strictly by Dewey- those collections are so hard to use because the marriages are all in one area, the cemeteries in another....
There is a library (which shall remain nameless) close to me that has gone Dewey- and they do not have a catalog in the genealogy area....I just quit going there. No catalog, books on a county in a variety of shelves- chaos for a researcher.
When I go in a genealogy library done strictly by Dewey, I know the catalogers made the decision not the genealogists.....
Kate Stirk, Librarian
Chattahoochee Technical College, North Metro Campus
StirkK at Juno.com
"But you see, just because we've been ... dealt a certain hand...it doesn't mean that we can't choose to rise above --- to conquer the boundaries of a destiny that none of us wanted." --Edward Cullen, vampire [Twilight, pg 307, by Stephanie Meyer]
____________________________________________________________
Click here to find the perfect banking opportunity!
http://thirdpartyoffers.juno.com/TGL2131/fc/BLSrjnsKoDMvcGDxt2ojAo0FUgfTwmAMqbuA1bapLjlIdMcdl0LXcr5CA3O/
------------------------------
Message: 5
Date: Tue, 7 Jul 2009 18:53:48 -0400
From: "Kevin Cherry" <kcherry at IMLS.GOV>
Subject: RE: [Genealib] Genealogy Room Set-up
To: "Librarians Serving Genealogists" <genealib at mailman.acomp.usf.edu>
Message-ID: <FC33037C646F9840BAE743B81DBFCCE79AC041 at IMLSMAIL.IMLS.GOV>
Content-Type: text/plain; charset="iso-8859-1"
Genealogists tend to seek information geographically. There are several different classification systems in use that arrange materials in a "geographic order." Does anyone know of a good article that describes the different geographical systems currently in use?
Kevin Cherry
Senior Program Officer
Office of Library Services
Institute of Museum and Library Services
1800 M. Street, NW 9th Floor
Washington, DC 20036-5802
Phone (202) 653-4662
Fax (202) 653-4602
www.imls.gov
________________________________
From: genealib-bounces at mailman.acomp.usf.edu on behalf of Livingston, Christopher
Sent: Tue 7/7/2009 6:11 PM
To: genealib at mailman.acomp.usf.edu
Subject: [Genealib] Genealogy Room Set-up
Hello,
I am new to Genealogy Librarianship. Our Genealogy Room is currently set up by region and then by Dewey. I am wondering whether this is a common practice for Genealogy Rooms/Libraries. Can anyone give me examples of set-ups that are different? Would it be wrong to put the room strictly in Dewey order? You can respond directly if you would like to christopher.livingston at kerncountylibrary.org<mailto:christopher.livingston at kerncountylibrary.org>
Thank you,
Chris
Christopher B. Livingston
Special Collections Librarian
Beale Memorial Library
701 Truxtun Avenue
Bakersfield, CA 93311
www.kerncountylibrary.org
_______________________________________________
genealib mailing list
genealib at mailman.acomp.usf.edu
http://mailman.acomp.usf.edu/mailman/listinfo/genealib
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Message: 6
Date: Tue, 7 Jul 2009 16:55:52 -0600
From: Elaine Hayes <EHayes at lclsonline.org>
Subject: Re: [Genealib] Genealogy Room Set-up
To: <genealib at mailman.acomp.usf.edu>
Message-ID: <4A537E16.8A1A.0028.0 at lclsonline.org>
Content-Type: text/plain; charset="us-ascii"
I like Dewey because if I learn the basic Dewey categories for something, I can find it at another library because it will be in the same place. I don't have to learn a new system for each library. But it is complicated enough that every library should have a searchable catalog, list or index and helping aids like shelf labels, too.
We do a modified Dewey which means the states are arranged regionally from east coast to west the way Dewey originally planned it out. Inside the states they are arranged by county (also following the Dewey designation for the county - regionally not alphabetically). Everything is cataloged and is searchable in the computer.
It's modified because the books about a cemetery or a church are not in a separate place. If the cemetery is in a certain county it's put in with all other books on that county in that state.
For example a cemetery transcription book written by the Alabama chapter of the DAR about a cemetery in Clarke county, Alabama would be call number:
GEN
929.3761245 (929.3 is for genealogy resources) (7 for U.S., 61 for Alabama, 245 for Clarke county)
ALDAR (abbreviation for Alabama DAR- also could be authors last name, i.e. Wins for Winston)
v.1 (if applicable)
cem (for cemetery-also church, news, court, deed, marr, birth, etc.)
1775-1850 (years if applicable)
The disadvantage is that this is a long call number and easy to misshelve but it will be shelved with all other books about Clarke county, Alabama and does follow Dewey if you have a library system/cataloging system that cares about such things.
So there are ways to get everything together and still follow Dewey.
Elaine Hayes
Elaine Jones Hayes
Assistant Manager - Reference Services,
Special Collections Librarian - Family & Local History
Laramie County Library System
2200 Pioneer Avenue
Cheyenne, Wyoming 82001
ehayes at lclsonline.org
307-773-7232
>>> "Kate Stirk" <stirkk at juno.com> 7/7/2009 4:29 PM >>>
I admit to having very strong feelings on this topic because I'm usually only allowed a few hours to do research while my dear spouse is waiting as patiently as he can...
Please think about your researchers. Put the collection in order by region, then by state and within the state by county. Alphabetically by county. The library in Macon, Georgia is this way.
When people come in to look for family- they look for the county where events happened. Having all the books on that county (marriage, deeds, wills, cemetery, church, etc) together makes it so much easier for your patrons.
Please do not do it strictly by Dewey- those collections are so hard to use because the marriages are all in one area, the cemeteries in another....
There is a library (which shall remain nameless) close to me that has gone Dewey- and they do not have a catalog in the genealogy area....I just quit going there. No catalog, books on a county in a variety of shelves- chaos for a researcher.
When I go in a genealogy library done strictly by Dewey, I know the catalogers made the decision not the genealogists.....
Kate Stirk, Librarian
Chattahoochee Technical College, North Metro Campus
StirkK at Juno.com
"But you see, just because we've been ... dealt a certain hand...it doesn't mean that we can't choose to rise above --- to conquer the boundaries of a destiny that none of us wanted." --Edward Cullen, vampire [Twilight, pg 307, by Stephanie Meyer]
____________________________________________________________
Click here to find the perfect banking opportunity!
http://thirdpartyoffers.juno.com/TGL2131/fc/BLSrjnsKoDMvcGDxt2ojAo0FUgfTwmAMqbuA1bapLjlIdMcdl0LXcr5CA3O/
_______________________________________________
genealib mailing list
genealib at mailman.acomp.usf.edu
http://mailman.acomp.usf.edu/mailman/listinfo/genealib
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Message: 7
Date: Tue, 7 Jul 2009 16:17:52 -0700
From: "Lorie Okel" <ljokel at comcast.net>
Subject: RE: [Genealib] Genealogy Room Set-up
To: "'Librarians Serving Genealogists'"
<genealib at mailman.acomp.usf.edu>
Message-ID: <0743AE04716845AEBFCC90C3F1D00FF4 at LORIESDELL>
Content-Type: text/plain; charset="us-ascii"
I'm 100% with Kate Stirk. Dewey takes to much time to research.
-----Original Message-----
From: genealib-bounces at mailman.acomp.usf.edu
[mailto:genealib-bounces at mailman.acomp.usf.edu] On Behalf Of Kate Stirk
Sent: Tuesday, July 07, 2009 3:30 PM
To: genealib at mailman.acomp.usf.edu
Subject: Re: [Genealib] Genealogy Room Set-up
I admit to having very strong feelings on this topic because I'm usually
only allowed a few hours to do research while my dear spouse is waiting as
patiently as he can...
Please think about your researchers. Put the collection in order by region,
then by state and within the state by county. Alphabetically by county. The
library in Macon, Georgia is this way.
When people come in to look for family- they look for the county where
events happened. Having all the books on that county (marriage, deeds,
wills, cemetery, church, etc) together makes it so much easier for your
patrons.
Please do not do it strictly by Dewey- those collections are so hard to use
because the marriages are all in one area, the cemeteries in another....
There is a library (which shall remain nameless) close to me that has gone
Dewey- and they do not have a catalog in the genealogy area....I just quit
going there. No catalog, books on a county in a variety of shelves- chaos
for a researcher.
When I go in a genealogy library done strictly by Dewey, I know the
catalogers made the decision not the genealogists.....
Kate Stirk, Librarian
Chattahoochee Technical College, North Metro Campus StirkK at Juno.com
"But you see, just because we've been ... dealt a certain hand...it doesn't
mean that we can't choose to rise above --- to conquer the boundaries of a
destiny that none of us wanted." --Edward Cullen, vampire [Twilight, pg 307,
by Stephanie Meyer]
____________________________________________________________
Click here to find the perfect banking opportunity!
http://thirdpartyoffers.juno.com/TGL2131/fc/BLSrjnsKoDMvcGDxt2ojAo0FUgfTwmAM
qbuA1bapLjlIdMcdl0LXcr5CA3O/
_______________________________________________
genealib mailing list
genealib at mailman.acomp.usf.edu
http://mailman.acomp.usf.edu/mailman/listinfo/genealib
------------------------------
Message: 8
Date: Tue, 7 Jul 2009 18:19:21 -0500
From: "Brannan, Joyce" <jbrannan at uwa.edu>
Subject: RE: [Genealib] Genealogy Room Set-up
To: 'Librarians Serving Genealogists' <genealib at mailman.acomp.usf.edu>
Message-ID: <BA0970D50C2F064A8E0B8A5787D84C07039CE125CB at LEAD.uwa.edu>
Content-Type: text/plain; charset="us-ascii"
This really points out the importance of having a "GOOD" catalog, and having it in more than one location. If I am researching my Stiles family, what good is having the library by location? I have Stiles in New Jersey, England, Ohio, Virginia, and New York. If the arrangement is by location, and I don't know to look in all those places, I will not find everything. Biographically doesn't work either. If the name is in a book with other names, how will it be shelved?
A good cataloger, who understands genealogy research, should take the time to add extensive contents notes making it possible to search for almost everything, everyplace, and any name in the catalog. With computers we can do this. Unfortunately, most libraries don't have the budget to allow a cataloger the time to enhance a record this way. And, many catalogers do not see the value of taking the time to do it.
When I am doing research, I prefer a "local history" room where items that are truly locally specific are housed separately. For everything else, I prefer it be shelve by Dewey.
I become so frustrated when people come in here and haven't used our catalog and Alabama Room helps to see what we have before they show up. Our archive files are all region specific and filed as we get them. But the index info is online. I realize that many small libraries aren't online, but if they are, find out what they have before you go!
Joyce Adams Brannan
Technical Services Librarian
Julia Tutwiler Library
University of West Alabama
Livingston, AL 35470
205.652.3677
jbrannan at uwa.edu
>>> "Kate Stirk" <stirkk at juno.com> 7/7/2009 4:29 PM >>>
I admit to having very strong feelings on this topic because I'm usually only allowed a few hours to do research while my dear spouse is waiting as patiently as he can...
Please think about your researchers. Put the collection in order by region, then by state and within the state by county. Alphabetically by county. The library in Macon, Georgia is this way.
When people come in to look for family- they look for the county where events happened. Having all the books on that county (marriage, deeds, wills, cemetery, church, etc) together makes it so much easier for your patrons.
Please do not do it strictly by Dewey- those collections are so hard to use because the marriages are all in one area, the cemeteries in another....
There is a library (which shall remain nameless) close to me that has gone Dewey- and they do not have a catalog in the genealogy area....I just quit going there. No catalog, books on a county in a variety of shelves- chaos for a researcher.
When I go in a genealogy library done strictly by Dewey, I know the catalogers made the decision not the genealogists.....
Kate Stirk, Librarian
Chattahoochee Technical College, North Metro Campus
StirkK at Juno.com
"But you see, just because we've been ... dealt a certain hand...it doesn't mean that we can't choose to rise above --- to conquer the boundaries of a destiny that none of us wanted." --Edward Cullen, vampire [Twilight, pg 307, by Stephanie Meyer]
____________________________________________________________
Click here to find the perfect banking opportunity!
http://thirdpartyoffers.juno.com/TGL2131/fc/BLSrjnsKoDMvcGDxt2ojAo0FUgfTwmAMqbuA1bapLjlIdMcdl0LXcr5CA3O/
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Message: 9
Date: Tue, 7 Jul 2009 18:39:20 -0500
From: "treviawbeverly" <treviawbeverly at comcast.net>
Subject: Re: [Genealib] Genealogy Room Set-up
To: "Librarians Serving Genealogists" <genealib at mailman.acomp.usf.edu>
Message-ID: <E887E3B982CB4B83A952DE4B4E9495EC at TreviaBeverlyPC>
Content-Type: text/plain; charset="iso-8859-1"
I'm not a professional librarian, although many years ago I organized a small church library, and have been a volunteer at other libraries. I have to admit that I am used to and very partial to Clayton Library Center for Genealogical Research. http://www.houstonlibrary.org/clayton We are arranged by general USA section, then by states in alpha order that are arranged by general state section followed by counties in alpha order and lastly periodicals for that state. Foreign collection, family collections and the usual maps, microfilm, vertical files....
Region may be nice but I've seen Texas put in with the South and with the Southwest states. So??
And if you're a small state - Delaware with 3 or Arizona with 15 you may get by with "region" shelving. But Texas has
a whopping 254 and I guarantee you that everyone (especially guests from other states) will not know what region (we have seven) a county may be in. But the alpha system works if you know the state and the name of the county.
Hopefully one of our staff members will chime in on this -
Come see us sometime!
Trevia Wooster Beverly
Houston, Texas
Charter Member, Clayton Library Friends - http://www.claytonlibraryfriends.org/
----- Original Message -----
From: Elaine Hayes
To: genealib at mailman.acomp.usf.edu
Sent: Tuesday, July 07, 2009 5:55 PM
Subject: Re: [Genealib] Genealogy Room Set-up
I like Dewey because if I learn the basic Dewey categories for something, I can find it at another library because it will be in the same place. I don't have to learn a new system for each library. But it is complicated enough that every library should have a searchable catalog, list or index and helping aids like shelf labels, too.
We do a modified Dewey which means the states are arranged regionally from east coast to west the way Dewey originally planned it out. Inside the states they are arranged by county (also following the Dewey designation for the county - regionally not alphabetically). Everything is cataloged and is searchable in the computer.
It's modified because the books about a cemetery or a church are not in a separate place. If the cemetery is in a certain county it's put in with all other books on that county in that state.
For example a cemetery transcription book written by the Alabama chapter of the DAR about a cemetery in Clarke county, Alabama would be call number:
GEN
929.3761245 (929.3 is for genealogy resources) (7 for U.S., 61 for Alabama, 245 for Clarke county)
ALDAR (abbreviation for Alabama DAR- also could be authors last name, i.e. Wins for Winston)
v.1 (if applicable)
cem (for cemetery-also church, news, court, deed, marr, birth, etc.)
1775-1850 (years if applicable)
The disadvantage is that this is a long call number and easy to misshelve but it will be shelved with all other books about Clarke county, Alabama and does follow Dewey if you have a library system/cataloging system that cares about such things.
So there are ways to get everything together and still follow Dewey.
Elaine Hayes
Elaine Jones Hayes
Assistant Manager - Reference Services,
Special Collections Librarian - Family & Local History
Laramie County Library System
2200 Pioneer Avenue
Cheyenne, Wyoming 82001
ehayes at lclsonline.org
307-773-7232
>>> "Kate Stirk" <stirkk at juno.com> 7/7/2009 4:29 PM >>>
I admit to having very strong feelings on this topic because I'm usually only allowed a few hours to do research while my dear spouse is waiting as patiently as he can...
Please think about your researchers. Put the collection in order by region, then by state and within the state by county. Alphabetically by county. The library in Macon, Georgia is this way.
When people come in to look for family- they look for the county where events happened. Having all the books on that county (marriage, deeds, wills, cemetery, church, etc) together makes it so much easier for your patrons.
Please do not do it strictly by Dewey- those collections are so hard to use because the marriages are all in one area, the cemeteries in another....
There is a library (which shall remain nameless) close to me that has gone Dewey- and they do not have a catalog in the genealogy area....I just quit going there. No catalog, books on a county in a variety of shelves- chaos for a researcher.
When I go in a genealogy library done strictly by Dewey, I know the catalogers made the decision not the genealogists.....
Kate Stirk, Librarian
Chattahoochee Technical College, North Metro Campus
StirkK at Juno.com
"But you see, just because we've been ... dealt a certain hand...it doesn't mean that we can't choose to rise above --- to conquer the boundaries of a destiny that none of us wanted." --Edward Cullen, vampire [Twilight, pg 307, by Stephanie Meyer]
____________________________________________________________
Click here to find the perfect banking opportunity!
http://thirdpartyoffers.juno.com/TGL2131/fc/BLSrjnsKoDMvcGDxt2ojAo0FUgfTwmAMqbuA1bapLjlIdMcdl0LXcr5CA3O/
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http://mailman.acomp.usf.edu/mailman/listinfo/genealib
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Message: 10
Date: Tue, 7 Jul 2009 18:54:21 -0500
From: "treviawbeverly" <treviawbeverly at comcast.net>
Subject: Re: [Genealib] Genealogy Room Set-up
To: "Librarians Serving Genealogists" <genealib at mailman.acomp.usf.edu>
Message-ID: <EBB3C0F5DE264AE581574B051391240F at TreviaBeverlyPC>
Content-Type: text/plain; charset="iso-8859-1"
<< I become so frustrated when people come in here and haven't used our catalog and Alabama Room helps to see what we have before they show up. >>
One of the things I stress to my genealogy classes is what a great research tool the online catalog of any library is!
Pull up the items you think you want to research at home; saves precious library time for research. Use the printout to date when you were there and to record your notes ... . either brief notes or you can use the printout to attach to those copies you make and have a good reference for citation. Yes, I know those with laptops will probably just want to type in all that stuff. And that's o.k. but a lot of people still don't have them.
Anytime you plan to visit for the first time, do yourself and the librarians a favor - take time to get "very" familiar with their online catalog if they have one. If going out of town, check to see "all" the libraries that may have what you need (general public, a genealogy collection/library, college/university library) and use their online catalog as well. And don't forget to check their schedule!
Trevia
----- Original Message -----
From: Brannan, Joyce
To: 'Librarians Serving Genealogists'
Sent: Tuesday, July 07, 2009 6:19 PM
Subject: RE: [Genealib] Genealogy Room Set-up
This really points out the importance of having a "GOOD" catalog, and having it in more than one location. If I am researching my Stiles family, what good is having the library by location? I have Stiles in New Jersey, England, Ohio, Virginia, and New York. If the arrangement is by location, and I don't know to look in all those places, I will not find everything. Biographically doesn't work either. If the name is in a book with other names, how will it be shelved?
A good cataloger, who understands genealogy research, should take the time to add extensive contents notes making it possible to search for almost everything, everyplace, and any name in the catalog. With computers we can do this. Unfortunately, most libraries don't have the budget to allow a cataloger the time to enhance a record this way. And, many catalogers do not see the value of taking the time to do it.
When I am doing research, I prefer a "local history" room where items that are truly locally specific are housed separately. For everything else, I prefer it be shelve by Dewey.
I become so frustrated when people come in here and haven't used our catalog and Alabama Room helps to see what we have before they show up. Our archive files are all region specific and filed as we get them. But the index info is online. I realize that many small libraries aren't online, but if they are, find out what they have before you go!
Joyce Adams Brannan
Technical Services Librarian
Julia Tutwiler Library
University of West Alabama
Livingston, AL 35470
205.652.3677
jbrannan at uwa.edu
>>> "Kate Stirk" <stirkk at juno.com> 7/7/2009 4:29 PM >>>
I admit to having very strong feelings on this topic because I'm usually only allowed a few hours to do research while my dear spouse is waiting as patiently as he can...
Please think about your researchers. Put the collection in order by region, then by state and within the state by county. Alphabetically by county. The library in Macon, Georgia is this way.
When people come in to look for family- they look for the county where events happened. Having all the books on that county (marriage, deeds, wills, cemetery, church, etc) together makes it so much easier for your patrons.
Please do not do it strictly by Dewey- those collections are so hard to use because the marriages are all in one area, the cemeteries in another....
There is a library (which shall remain nameless) close to me that has gone Dewey- and they do not have a catalog in the genealogy area....I just quit going there. No catalog, books on a county in a variety of shelves- chaos for a researcher.
When I go in a genealogy library done strictly by Dewey, I know the catalogers made the decision not the genealogists.....
Kate Stirk, Librarian
Chattahoochee Technical College, North Metro Campus
StirkK at Juno.com
"But you see, just because we've been ... dealt a certain hand...it doesn't mean that we can't choose to rise above --- to conquer the boundaries of a destiny that none of us wanted." --Edward Cullen, vampire [Twilight, pg 307, by Stephanie Meyer]
____________________________________________________________
Click here to find the perfect banking opportunity!
http://thirdpartyoffers.juno.com/TGL2131/fc/BLSrjnsKoDMvcGDxt2ojAo0FUgfTwmAMqbuA1bapLjlIdMcdl0LXcr5CA3O/
_______________________________________________
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http://mailman.acomp.usf.edu/mailman/listinfo/genealib
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