[Genealib] RE: genealib Digest, Vol 49, Issue 14
Bill Copeley
bcopeley at nhhistory.org
Mon Oct 15 13:33:58 EDT 2007
Our corps of volunteers (12 active vs. 2.5 paid staff)is in effect a
Friends group, since they accomplish much that paid staff cannot do,
such as direct services to patrons, sorting manuscripts and book repair.
We have thought about forming a Friends group for financial support, but
feel that would be asking too much of our members. Those that have a
true interest in our Society already contribute financially at a pretty
high level.
William Copeley, Reference Librarian
New Hampshire Historical Society
30 Park Street, Concord, NH 03301-6384
bcopeley at nhhistory.org Phone: 603-856-0641
Website: www.nhhistory.org
Catalog: http://nhhistory.library.net
-----Original Message-----
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Sent: Monday, October 15, 2007 12:00 PM
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Subject: genealib Digest, Vol 49, Issue 14
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Today's Topics:
1. Question for librarians in historical societies (Cynthia Van Ness)
2. RE: Question for librarians in historical societies
(Susan Scouras)
3. RE: summary of features for local history room--revised
(Deena Butta)
4. RE: Tennessee Death Indexes (Susan Scouras)
----------------------------------------------------------------------
Message: 1
Date: Sun, 14 Oct 2007 14:31:18 -0700 (PDT)
From: Cynthia Van Ness <bettybarcode at yahoo.com>
Subject: [Genealib] Question for librarians in historical societies
To: genealib <genealib at lists.acomp.usf.edu>
Message-ID: <587873.65802.qm at web84106.mail.mud.yahoo.com>
Content-Type: text/plain; charset=iso-8859-1
I wanted to toss out a question to my colleagues who work in
historical societies. Do any of you have "Friends" groups who
specifically support the library's collections, programs, needs,
etc.? I understand that every member of the society is in
effect a Friend. I was just wondering if it is asking too much
to form yet another entity that has the potential to ask them
for even more financial support.
*:-.,_,.-:*'``'*:-.,_,.-:*'``'*:-.,_,.-:*'``'*:-.,_,.-:**:-.,_,.-*
Cynthia Van Ness, MLS, bettybarcode AT yahoo DOT com
http://www.BuffaloResearch.com
"Everyone claims to want a city, but no one here wants city living.
City living by its definition is crowded. It is tolerant of other
people. It is dependent on a sophisticated population that makes a
hundred compromises daily so that they can benefit from the collective
energy that a city generates." --Robert N. Davis, Jr. (1955-2007)
------------------------------
Message: 2
Date: Mon, 15 Oct 2007 09:47:07 -0400
From: "Susan Scouras" <Susan.Scouras at wvculture.org>
Subject: RE: [Genealib] Question for librarians in historical
societies
To: "Librarians Serving Genealogists" <genealib at mailman.acomp.usf.edu>
Message-ID:
<3C3AAA3A260F8B42B08D24D1CAEC06690232268A at mail.wvculture.local>
Content-Type: text/plain; charset="us-ascii"
While not an employee of a society, I can offer an example. Mining Your
History Foundation (MYHF)is a statewide genealogical/historical society
founded with three goals: networking among similar WV organizations,
dissemination of information and representation of WV groups on regional
and national levels, and support of the West Virginia State Archives.
Membership is available for both individuals and societies. MYHF is a
generous supporter of the West Virginia Archives and History Library,
donating new and used (out-of-print) books several times a year, and
contributing toward purchase of microfilm printers, etc., when the need
arises. MYHF also conducts our annual Hoot Owl overnight research
lockin. Not only do they return most of the fees collected for this
event over to the Archives in the form of book donations, but the
substantial amount of photocopying and other fees collected that evening
go straight into the Library's coffers. Their Web site is
http://www.rootsweb.com/~myhf/. Since none of the other societies in
West Virginia are truly active statewide, MYHF has filled a gap in that
regard. Also, since they are not strictly a "friends of the library"
group, they have more to offer the societies who join, including FGS
representation.
While MYHF's success in raising funds from our cash-strapped and
struggling-for-membership societies has waxed and waned over the years,
the statewide organization has proved adept at coaxing local groups to
at least donate copies of their publications and subscription
newsletters to the Archives Library. (I have always felt guilty about
this, since I think we should be able to support local groups by
purchasing their materials, but we have never had the budget to do so.)
Regarding the book donations, MYHF works closely with us in determining
where there are gaps in the collection that need to be addressed, or in
selecting specific titles we would like to have or need to replace.
Past projects include purchasing all of the marriage index/transcription
books they could find for Virginia and West Virginia counties, and
greatly expanding our collection of census, birth, death and marriage
books for Kentucky, Ohio, Pennsylvania and Maryland counties on West
Virginia borders. Since many of these books are available only in
paperback or spiral bindings, MYHF sometimes has donated funds for
bindery costs as well.
Susan Scouras
Librarian
WV Archives and History Library
The Cultural Center
1900 Kanawha Blvd. East
Charleston, WV 25305-0300
(304) 558-0230, Ext. 742
-----Original Message-----
From: genealib-bounces at mailman.acomp.usf.edu
[mailto:genealib-bounces at mailman.acomp.usf.edu] On Behalf Of Cynthia Van
Ness
Sent: Sunday, October 14, 2007 5:31 PM
To: genealib
Subject: [Genealib] Question for librarians in historical societies
I wanted to toss out a question to my colleagues who work in historical
societies. Do any of you have "Friends" groups who specifically support
the library's collections, programs, needs, etc.? I understand that
every member of the society is in effect a Friend. I was just wondering
if it is asking too much to form yet another entity that has the
potential to ask them for even more financial support.
*:-.,_,.-:*'``'*:-.,_,.-:*'``'*:-.,_,.-:*'``'*:-.,_,.-:**:-.,_,.-*
Cynthia Van Ness, MLS, bettybarcode AT yahoo DOT com
http://www.BuffaloResearch.com
"Everyone claims to want a city, but no one here wants city living.
City living by its definition is crowded. It is tolerant of other
people. It is dependent on a sophisticated population that makes a
hundred compromises daily so that they can benefit from the collective
energy that a city generates." --Robert N. Davis, Jr. (1955-2007)
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genealib at mailman.acomp.usf.edu
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------------------------------
Message: 3
Date: Mon, 15 Oct 2007 09:28:19 -0500
From: "Deena Butta" <dbutta at glenviewpl.org>
Subject: RE: [Genealib] summary of features for local history
room--revised
To: "Librarians Serving Genealogists" <genealib at mailman.acomp.usf.edu>
Message-ID: <ED18DBF443D6E9438218EB979007524A3A14E6 at gplmail.GPL.LIB>
Content-Type: text/plain; charset="us-ascii"
Hi---
after I sent out my last email I realized I forgot to include a few
items, so here is the revised edition...thank you to everyone who shared
their ideas:
In your new genealogy / local history room, make sure there is:
--artwork: local art and artifacts
--change machine
--climate control: temperature, light, and humidity control
--copy machine: one that is easy on fragile old books; keep it close to
the service desk
--exhibit case
--files: vertical files, and also hanging lateral files
--film and fiche reader-printer
--floors that are extra strong: this collection will not get weeded,
and will continue to grow; be sure the floors can support the extra
weight
--lighting that is not harmful to archival material: each area should
have a light switch that can be turned off (to avoid heat and UV
damage); buy filters for the lights
--lockers for staff, patrons, and volunteers
--map storage
--place to leave materials people are finished using
--power sources: lots and lots of electrical outlets; heavy duty
circuits; abundant access to power for laptops, desktops, copiers, film
and fiche readers, scanners, and printers.... have it at convenient
level for seniors, NOT on floor level.
--printer
--processing room: keep the door from public view; control access;
storage units within this room to hold unfilled documents, cases, and
supplies.
--rest rooms near by
--seating: comfortable chairs for patrons who sit longer than the
average patron
--security: security cameras; security gates, with security strips added
to books
--shelving: extra- wide shelves to accommodate document boxes; make
sure you buy non-reactive shelving
--sight: be sure your desk looks out on the area where people enter and
leave; keep a line of vision for the entire room; avoid blocking vision
with bulletin boards etc
--space: have abundant laptop workspace; larger than usual table space;
avoid carrels.
--storage: walk-in storage closet; kitchen-type cabinets (top and
bottom) with drawers.;
--tape storage: for video and audio tapes
--wifi
--windows: keep windows to a minimum, and to a reasonable size; buy UV
protective film or filters
--workroom: staff and volunteer work area with sink; built-in desk
space
If you have not already done so, considert the following:
--catalog and / or index the collection
--market and promote your collection to local genealogy societies, and
your county's USGenWeb contact. See if your items are in OCLC to see if
your items are unique or common
--develop policies about borrowing not circulating / not copying / what
can be borrowed, and what can be copied, and by what means; e.g. copier?
Digital camera without flash? Etc.; adopt a pencils-only policy, and
provide pencils and sharpeners
--prices: set prices for mail or email research
--unique items: check to see if your holdings are in OCLC, and if not,
market them as such
*:-.,_,.-:*'``'*:-.,_,.-:*'``'*:-.,_,.-:*'``
Deena Hartray Butta
Reference Librarian
Genealogy Specialist
Glenview Public Library
1930 Glenview Rd.
Glenview IL 60025
(847) 729 7500 x152
www.glenviewpl.org
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Message: 4
Date: Mon, 15 Oct 2007 10:55:34 -0400
From: "Susan Scouras" <Susan.Scouras at wvculture.org>
Subject: RE: [Genealib] Tennessee Death Indexes
To: "Librarians Serving Genealogists" <genealib at mailman.acomp.usf.edu>
Message-ID:
<3C3AAA3A260F8B42B08D24D1CAEC06690232268B at mail.wvculture.local>
Content-Type: text/plain; charset="us-ascii"
The West Virginia Dept. of Health Vital Registration Office allows the
West Virginia State Archives to keep their annual death index on
microfilm for the years 1917 (first issuance) through 1991 and to make
it available to the public. The index gives name, age (some years),
county of death and date of death, as well as certificate number. Pages
of the index may be copied. The State Registrar has also cooperated
with the Archives in the creation of the West Virginia Vital Research
Records project, which has placed digital images of actual death
certificates on our Web Site in a searchable database for 1917 through
1956 (records are held back 50 years from date of issuance.
FYI, for those interested in WV records and genealogy, I started a new
series of articles in West Virginia Archives and History News regarding
vital records. The September 2007 issue has an article on death records
in West Virginia: http://www.wvculture.org/history/ahnews/0907news.pdf.
All issues of our newsletter are posted on our Web site, with subject
and title indexes. (We are not able to mail paper copies to any
individual, nor to societies or libraries outside WV. We do not have
the capability currently to send e-mail notices, etc. The newsletter is
included in PERSI.)
Susan Scouras
Librarian
WV Archives and History Library
The Cultural Center
1900 Kanawha Blvd. East
Charleston, WV 25305-0300
(304) 558-0230, Ext. 742
-----Original Message-----
From: genealib-bounces at mailman.acomp.usf.edu
[mailto:genealib-bounces at mailman.acomp.usf.edu] On Behalf Of Laine
Sutherland
Sent: Friday, October 12, 2007 4:40 PM
To: genealib at mailman.acomp.usf.edu
Subject: [Genealib] Tennessee Death Indexes
" I was wondering how many states have a death index? Washington State
has microfilm that lists by decade people who have died, when they died,
and where they died in the state. Does any other state have that?
Becky Menzel, Genealogy Librarian. Spokane Public Library"
The state of Tennessee began recording death records in 1908; some
counties kept earlier records as did the major cities of Tennessee. The
state law lapsed in 1913 but was reinstated in 1914. By state law death
records are confidential for fifty years. We have death indexes and
records up to1956; 1957 will be released next Spring.
We have death indexes 1908-1912 and 1914-1921 online. Check our website
often, we are adding death indexes as quickly as possible.
http://state.tn.us/tsla/history/vital/index.htm
Laine
(Ms.) Laine Sutherland
Director of Public Services
Tennessee State Library and Archives
403 Seventh Avenue North
Nashville, TN 37243-0312
615.253.6468
http://www.tennessee.gov/tsla/
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