[Genealib] Maps

[Susan Scouras]

I agree.  We catalog using MARC as well, with an in-house call number
system based on location (for example, Ma 55-12 using Ma for Map, 55 is
drawer number and 12 is folder number in that drawer).  If your
technical cataloging staff needs help, and if you want to avoid the
hazards of physically giving them the maps to catalog, make up a
fill-in-the-blank cataloging form and have non-cataloging staff fill in
as much as they can: title (assigned if necessary, in brackets), author
or responsible party, publisher, date, physical size, call number, and
suggested subject headings, and notes if any.  Most of our maps are not
by standard publishers, indeed, many are hand drawn one-of-a-kind items,
so catalogers are not going to find them on OCLC or LC, plus the maps
are housed on a separate floor and have to be physically measured and
assigned to an available drawer and folder ,etc., so the cataloging form
method works well for us.  Accession numbers and call numbers are
pencilled on the map itself, and the map is foldered and set aside until
actually cataloged.  Once a map is cataloged, the typed label is taken
to the map collection area, stuck on the waiting folder and the folder
goes in its proper drawer. 
 
 
Susan Scouras
Librarian
WV Archives and History Library
The Cultural Center
1900 Kanawha Blvd. East
Charleston, WV  25305-0300
(304) 558-0230, Ext. 742
 

	-----Original Message-----
	From: genealib-bounces at mailman.acomp.usf.edu
[mailto:genealib-bounces at mailman.acomp.usf.edu] On Behalf Of Lindberg,
Richard
	Sent: Tuesday, May 15, 2007 11:21 AM
	To: Librarians Serving Genealogists
	Subject: RE: [Genealib] Maps
	
	
	I have to disagree with the observation that MARC is limited in
access points. MARC provides access by title, the responsible party for
the map, and as many subject headings that are warranted. Our library
catalogs our map collection using MARC and we have no trouble knowing
what we have and where it is.
	 
	Richard L. Lindberg
	Genealogy/Local History Librarian
	State Library of Pennsylvania
	Harrisburg, PA

		-----Original Message----- 
		From: genealib-bounces at mailman.acomp.usf.edu on behalf
of Lyles, John 
		Sent: Tue 5/15/2007 9:25 AM 
		To: Librarians Serving Genealogists 
		Cc: 
		Subject: RE: [Genealib] Maps
		
		
		Why catalogue them? MARC is so limited, escpecially in
access points...... I suggest having TS create only one MARC record ie
Map Collection then ocal History create a descriptive finding aid for
the collection with item level descriptions for each map. Save the
finding aids as simple html and post to the web. This is a really simple
fix but you have gained intellectual control, provided descriptive
"metadata", and increased access points to the collection. 
		 
		thanks,

		John Lyles 
		Archivist 
		Columbus Public Library 
		3000 Macon Road 
		Columbus, GA 31906 
		706-243-2681 

			-----Original Message-----
			From: genealib-bounces at mailman.acomp.usf.edu
[mailto:genealib-bounces at mailman.acomp.usf.edu]On Behalf Of Christine
Hayes
			Sent: Monday, May 14, 2007 9:00 PM
			To: Librarians Serving Genealogists
			Subject: [Genealib] Maps
			
			

			Hello,

			 

			Our local history collection has finally been
able to inventory and attempt to catalogue our maps.  We have found that
the in-house cataloguing system we have been using will be inadequate
and are wondering what other libraries are doing.  We would love to
catalogue them properly and have them accessible through our online
catalogue, but our technical services dept. is already stretched to the
limit.  We are looking for a system that can be quickly and easily put
in to place within the department.  The collection contains maps of our
city and immediate region.  Any suggestions?

			 

			C. Hayes

			Calgary Public Library

			 

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